The Projects tab in Admin Settings is where administrators set up the structure their church uses to organize projects in Equip. From here, you can manage Ministry Areas to control access and collaboration, and Project Tags to keep content organized and easy to find as your library grows.
Note: Only Universal Admins and Owners can create, edit, or delete Ministry Areas and Project Tags.
Ministry Area Management
What Is a Ministry Area?
A Ministry Area represents a real team or department in your church, such as Worship, Youth Ministry, Communications, or Care Ministry.
Ministry Areas help your team by:
- Organizing teams by ministry or department
- Controlling access so only the right people see specific projects
- Simplifying collaboration by sharing projects with entire teams at once
Think of Ministry Areas like departments on your church org chart—inside Equip, they determine who can see and work on which projects.
Join Requests
When a team member wants access to a Ministry Area they are not part of, they can submit a Join Request.
How join requests work:
- The team member selects a Ministry Area and clicks Request to Join
- An optional message can explain why access is needed
- The request appears in Pending Join Requests at the top of the Projects tab
- An administrator approves or denies the request
- The team member is notified of the decision
Note: Join Requests help protect ministry-specific projects while still making it easy for staff and volunteers to request access when needed.
Default Ministry Areas
Equip includes pre-built Ministry Areas that reflect common church teams, including:
- Administration
- Care Ministry
- Children’s Ministry
- Communications
- Guest Services
- Men’s Ministry
- Missions & Outreach
- Senior Adult Ministry
- Sermons & Teaching
- Small Groups
- Women’s Ministry
- Worship
- Youth Ministry
You can use these as-is, rename them, or create new ones to match your church’s structure.
Managing Ministry Areas
To view Ministry Areas:
- Go to Admin Settings > Projects
- Scroll to the Ministry Areas section
To add a new Ministry Area:
Click Add Ministry Area
- Enter a Name
- Select an Icon and an icon Color
- Optionally, enter a Description
- Click Add Ministry Area
To manage Ministy Area members:
- Select Manage Members on a Ministry Area
- Add or remove members as needed
Important: Deleting a Ministry Area does not delete projects or content. It only removes that ministry as a visibility option.
Project Tag Management
Purpose of Tags
Project Tags are flexible labels that describe what a project or content is about, such as a sermon series, season, audience, or event.
Tags work alongside Ministry Areas:
- Ministry Areas control who can access projects
- Tags describe what the content is about
Where Tags Appear
Tags appear across Equip, including:
- Project creation and project settings
- Project cards and lists
- Filters for finding related projects
- Generated content and source content
Default Tags
Equip includes built-in tags for common church needs, such as:
- Sermon, Discipleship, Prayer, Baptism, Evangelism
- Easter, Christmas, Good Friday, Thanksgiving
- Events, Giving, Leadership, Family
Creating and Managing Tags
To create a new tag:
- Go to Admin Settings > Projects
- Scroll to Project Tag Management
- Enter a tag name, choose a color, and click the plus icon to save.
Note: Using colors helps your team quickly scan and identify related projects in long lists.
Tag Actions
Each tag supports the following actions:
- Edit to rename or change the color
- Delete to remove the tag
- Merge to combine similar tags
Tag Statistics
Tags show usage counts so you can see:
- How many projects use the tag
- How many generated items use it
- How many source items are tagged
Important: Deleting a tag never deletes projects or content—only the tag label is removed.
Updated